ARC JOB DESCRIPTIONS

Job Description: Board of Directors

Duties: All officers and directors must adhere to Standing Rule D(4): All Board correspondence is to be considered confidential.

The key duties and responsibilities of a Director are to support the ARC President with opinions and suggestions. Written communication is essential and must continuously be exercised in a timely manner. Objectivity without biased prejudices must be exhibited when submitting recommendations for the Club.

The Director must be able to give a minimum of an hour a day to checking and answering emails related to Board discussion. It is not acceptable for Board members to be off line for days at a time without checking in on what is currently transpiring via emails. The Director is to notify the secretary or president if they will be off line for an extended period of time.

Creativity, initiative, timeliness and motivation are all characteristic attributes required to perform in the Director’s capacity.

As a Board member of the ARC, the Director must conduct himself/herself in a tactful and diplomatic manner setting an example in public and at ringside.

The Director must be cognizant to the Club’s atmosphere and report to the Board any disturbances which may affect the Club of the Breed’s reputation.

Expenditures: Expenses incurred by committee members will be considered only upon prior Board approval. Receipts or itemized statements must accompany all requests. Individuals may submit an ARC expense form to the treasurer monthly or before the close of each quarter.

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Job Description: President

Duties: All officers and directors must adhere to Standing Rule D(4): All Board correspondence is to be considered confidential.

While serving in this capacity, the president shall administer, coordinate and manage the affairs of the American Rottweiler Club. As an official of the Club, the president must always demonstrate leadership while conducting him/herself in a tactful and diplomatic manner.

As well, the president will display total dedication to the cause of improving the Rottweiler as a pure bred dog and to the American Rottweiler Club as an organization.

Creativity, initiative and motivation are all characteristic attributes required to succeed in this position. The president must continuously seek new methods of improving the organization with cost effective measures, ways to add to membership base and develop a more user friendly environment that will promote more volunteerism from club members.

It is imperative that the president exhibit objectivity, without prejudice when making decisions for the organization.

Deadlines: Periodically review the By-laws and Standing Rules for completion of items, issues and projects within established deadlines.

Communication and Correspondence: The president shall schedule quarterly telephone conference calls when time and date permit with board members. The Club Secretary will record the conference minutes. Communication is the life blood of any organization with written correspondence as a vital organ to sustain its existence. It is imperative to correspond with the board on a routine basis and to reply to certain matters when the need arises.

The president will be the individual who speaks for the Board regarding information that is presented either by members or by The American Kennel Club. Any information that is to be disseminated to the general public will come from the President. It is imperative that there be one voice for the ARC and not 9 individual. Responses by the president to general emails from members will be short and concise; until the Board can meet and discuss a general response that would be posted on ARC’s website.

The president will develop a response with ARC’s Public Relations person before any written information or response is sent to any organization.

Club Related Problems: Through the ARC’s board and club members, the president must be cognizant to the atmosphere and attitudes within the organization. Concern and initiative must take precedence in investigating club or breed related problems.

Committees: It is important to be kept aware of status of committees and any club related activities. Periodic reports will be called for by committees so that membership and Board are aware of club’s workings.

ARK Newletter/ARC Website: It is imperative that the president be in constant contact with the Newsletter Editor and Webmaster. The lines of communication with these two vital club member’s is the life blood of the club.

Expenditures: When not specifically budgeted the President shall be reimbursed for expenses incurred in conjunction with duties and requirements related to his/her position.

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Job Description: Secretary

Duties: All officers and directors must adhere to Standing Rule D(4): All Board correspondence is to be considered confidential. All duties are to be carried out in accordance with the guidelines and requirements of the ARC Constitution and By-laws.

Minutes: The secretary will take the annual meeting minutes and the annual board meeting minutes if attending the National/Annual Specialty. Upon Board approval, the secretary will transcribe the minutes for insertion into the ARK Newsletter and for posting on the ARC website. The secretary is also responsible for taking and transcribing all approved Board meeting minutes, including conference call minutes and will forward completed copies to the Board, the ARK Newsletter Editor for publishing, and the ARC Webmaster for posting. If the secretary is unable to take minutes at any of the described events above, a board member will be appointed to carry out the function and all rules of approval will be followed.

Motions: The secretary alone will present and record voting of all motions. The secretary will, upon approval of the Board, send completed quarterly motions to the ARK Newsletter Editor for publishing and the ARC webmaster for posting. The secretary shall notify necessary individuals of voting results of individual motions to effectuate Club business and events.

Ballots: The secretary is responsible for all ballots to be submitted to the membership for voting, to include the annual election of the Officers’ and Board of Directors’ ballot. The secretary, with Board approval, will initiate correspondence relative to the results of any ballot. The results of all ballots, upon Board approval, will be submitted for publication to the ARK Newsletter Editor and to the ARC Webmaster for posting.

National Judges Selection Ballot: Each May the secretary will provide a ballot containing the names of nominees from the National Host Club, to the membership through the ARK and the ARC website, or through an individual mailing. (As of 2011 ARC National, the Host Club will submit names for the membership to vote on.) The secretary will also ensure that ballots are available at the National Specialty Show. Either the secretary or the secretary’s representative will be responsible for collecting ballots from the National Specialty Show or through the U.S. Mail. The secretary shall tabulate the results and forward to the Board and to the membership as prescribed in the previous paragraph.

Committee Form Letters: The secretary will maintain and update all committee form letters and send to the Committee Chairpersons for acceptance every 2 years.

Specialties: The secretary will:
a. Maintain a list of ARC Regional and National Specialties and their chairpersons;
b. Maintain and update as required, ARC Regional Guidelines and forward copies to the Board members and approved regional chairpersons;
c. Forward all AKC correspondence to the proper chairpersons as required;
d. Forward all un-proofed Premium Lists to the proper regional and national specialties as required.

Awards: The secretary is responsible for compiling nominations and garnering Board members’ votes for Top ARCite, Bruce Billings Good Sportsmanship, and ARC Volunteer of the Year awards. No later than 2 months prior to the ARC National Specialty date, the secretary shall submit the names of these award winners to Trophy Inventory Chairperson for creation of the awards to be presented at the National Specialty.

Other Duties: The secretary will keep a running account of motions that are presented to the Board for vote. The secretary, in conjunction with the president, will keep the Board on track with regards to timelines, completing annual tasks and maintaining accurate records relating to the duties of the secretary.

Expenditures: The secretary has a choice of receiving a $500 advance or he/she may submit expenses monthly or quarterly to the ARC Treasurer. Expense reports and receipts will be sent to the ARC Treasurer on a designated expense form.

Every attempt should be made to have mailings paid directly to the printing vendor by the ARC Treasurer.

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Job Description: Legislative Chairperson

Duties: While serving in this capacity, the Legislative Chairperson shall administer, coordinate and manage the day to day business of the legislative committee. Any information regarding legislation that affects the canine community will be reviewed by the legislative chairperson and then disseminated to individuals, organizations and the ARC legislative website. Any information that states a direct response from The American Rottweiler Club Board of Directors and the membership will need to be presented to the Board for final confirmation.

Communication and Correspondence: The ARC Legislative Chairperson shall present quarterly reports to Board, ARK Editor and Webmaster so as to give the general membership an update on anti-canine legislation.

Legislative Related Problems: The ARC Legislative Chairperson must be cognizant to the atmosphere and attitudes within the legislative community and anticipate activities that the American Rottweiler Club will need to react to with either financial endorsement or email correspondence.

Maintaining www.Paws4Laws.com website: The ARC Legislative Chairperson will maintain the ARC legislative website unless the Chairperson requests that another ARC member be appointed to this position. The position will entail various duties not entirely focused on maintaining, updating and coordinating legislative information to ARC membership and general canine enthusiasts.

This position should include not only monitoring proposals from local communities to state-wide bills that encompass the *5 issues that the American Rottweiler Board has mandated, but the ability to draft or acquire talking points for inclusion on site, call officials to verify or obtain data necessary for the above duties, drafting letters representing ARC in response to legislative issues and other related duties as needed. Also, the Chairperson may wish to present information to Board regarding the need for legal intervention or securing of counsel with issues that directly focus on the American Rottweiler Club.

*Restrictions that reference any specific breed/s, Mandatory spay/neuter, Guardian vs owner terminology, Homeowner’s insurance breed discrimination and Cropping/docking restrictions

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